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In order to succeed in managing your meetings, we should consider the purpose of each meeting. John W. Olmstead discusses the four types of meetings: strategy meeting, reporting meetings, status meetings and dilemma meetings. How are we supposed to manage our meetings?
Years ago, Jon Petz called an important team meeting for 10 a.m. When nobody had arrived by that time, he began the meeting without them, talking, all by himself. When colleagues Linda and Sally strolled into the conference room with their coffees, he pointed to the agendas laid out on the table and announced: “We’re on item No. 3.” Their jaws dropped. “We thought you were on a conference call,” Linda replied, mystified by the apparent discussion. “Who are you talking to?” He ignored her and simply continued with the meeting. From that day on, his staff arrived on time for meetings, wary of what he might do next.
In the corporate world, “team” meetings leave a bad taste in most people’s mouths’ as being unnecessarily long, drawn out and ultimately of little value. Stand-up meetings are short and informative. They unify the team, they are cheap and very focused.
According to Unisfair, virtual events company, more and more companies are choosing virtual events and environments as part of their business routine. 87% of marketers predict that hybrid meetings will represent at least have of all the meetings within the next 5 years. Also, 62% of marketers wish to have an ability to attend a virtual event from e mobile device. It means that the work environment is going to become more and more mobile and flexible.
What are going to be the top meeting trends for 2011? Just observe your attendees at the meetings: iPhones, iPads and Android smart phones are taking over. Green meetings are predicted to be a trendy topic in 2011 as well as hybrid meetings.
With the advent of virtual-meeting technology, the issue of how to format group meetings and events has become remarkably complex. Meetings can be completely virtual, completely face-to-face, or a hybrid of the two. Increasingly, planners are taking note of the efficiency of virtual meetings technology, much of it new and improved over years past, and using it to offer hybrid or blended meetings.
The global mobile worker population is predicted to grow to 1.19 billion or 35% of the worldwide workforce by 2013, thanks to technologies such as desktop virtualisation that has enabled people to work from anywhere and on any device. Meetings can now be moved from the conference room to the web and organizations can support real-time collaboration between dispersed co-workers or overseas customers and partners.